We connect dispatch documents in your system to the e-Way Bill portal, usually through a GSP.

Goods above the notified value cannot move without a valid e-Way Bill, and a truck held at a check-post costs far more than the paperwork. When dispatch is connected, the e-Way Bill is generated from the invoice or challan that already holds every detail, so nothing is typed twice and the number prints on the dispatch documents.

What we build with it

  • Generating an e-Way Bill from an invoice or delivery challan
  • Updating vehicle details during transit
  • Extending validity where a journey requires it
  • Cancelling within the permitted window

How it works

  1. An invoice or challan is marked for dispatch, with transporter and vehicle details.
  2. The system checks that the required fields are present — pin codes, distance, HSN codes and transporter ID.
  3. It submits the details to the e-Way Bill portal through the GSP.
  4. The portal returns the e-Way Bill number and validity, which are saved on the document and printed with it.
  5. If the vehicle changes on the way, the new vehicle number is updated from the same record.

Data exchanged

  • Invoice and consignment details
  • Transporter ID and vehicle number
  • Origin and destination pin codes and distance
  • e-Way Bill number and validity returned by the portal

What is needed to set it up

  • e-Way Bill portal registration
  • GSP API credentials
  • Transporter details maintained in masters

Good to know

  • Validity depends on the distance travelled, so accurate pin codes and distances matter.
  • Thresholds and exemptions can differ for movement within a state, and states have notified their own rules. Your accountant should confirm what applies.
  • If you use e-Invoicing, the e-Way Bill can often be generated together with the IRN in a single step.